Business expenses fall into two categories:
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Direct reimbursements – these are legitimately incurred expenses that are paid for by your agency or end user. As your payroll company we still need to see proof of these expenses but they will be processed separately as they will not be subject to tax and national insurance.
Non-direct reimbursements – these are legitimately incurred expenses that are not paid for by your agency or end user.
Non-direct reimbursements are not paid to you as an extra payment over and above the amount received from your agency. We simply offset them against your gross pay and, in doing so, reduce the amount of tax and national insurance that you pay.